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Searchable PDF

Find Faxes Faster with Native Searchable PDFs
April 18, 2017
By: Advantage Technologies
OpenText RightFax 10.6 offers a new file format called “Searchable PDF” which as its name implies creates a searchable portable document file (PDF) after applying an OCR procedure on the captured fax. Once optically recognized, indexed and stored, the fax is able to be searched more accurately.

Once recognized the faxes can be sent to an email gateway (e.g., SMTP, Exchange or Lotus), a network folder (where it can be searched), or directly to the RightFax XML Generator for integration into other Content Management Systems, or any applications that can ingest XML data, including numerous multi-function products (MFPs).

Features
Applies OCR to incoming faxes, converts to a searchable PDF

Delivers faxes with searchable content as PDF files

Sends faxes a searchable PDFs from MFPs and XML Generator.

Faxes are sorted with searchable content

Description
Inbound faxes are captured and converted to a searchable PDF file.

Conversion process can be run remotely for optimal load balancing and availability

Delivers OCR results to either a Network Folder, Email, or a Network MFP

Users can view the PDF file embedded with the original fax image file (TIFF)

Optionally integrates with RightFax XML Generator for integration to other applications or MFPs

iFilter indexing plug-in is used to create the PDF index

Desktop searches can be performed by anyone with a typical desktop search engine

Search engines look for a match within an index

Benefit
Reduces manual processing

Increases productivity

Streamlines workflow efficiency

Reduces error

Leverages existing IT investments

Improves worker productivity

Reduce risk associated with document handling requirements

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This post is tagged as: Administrators | Connectors | End Users | HTML / PDF | Modules | PDF | Searchable

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